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SAM BY-LAWS

Soccer Association of Montgomery

By-Laws

 The Soccer Association of Montgomery is a member of Maryland State Youth Soccer Association (MSYSA) affiliated with United States Youth Soccer (USYS)

 Established December 2005

 

ARTICLE I

Name

The name of this Association shall be SOCCER ASSOCIATION OF MONTGOMERY, INC. (SAM), hereinafter referred to as the Association.

 

ARTICLE II

Purpose 

The purpose of this Association is as follows:

To promote and organize a youth soccer program, in which good sportsmanship, fair play and safety will be practiced at all times.

To consider and be responsive to the health, welfare and ability of each child participating in the soccer program of the Association. 

To accept teams and players from any local area as approved by the Board of Directors of this Association.

To function as a non‑profit community organization.

 

ARTICLE III

Membership 

Any parent/guardian/sponsor of a child, or any person actively engaged in a program of this Association, shall be considered a member in this Association.

 

ARTICLE IV

Fiscal Year

 The fiscal year of the Association shall begin on the first day of January and end on the thirty‑first day of December.

ARTICLE V

Board of Directors

 

1.         Officers/Committees.

(a) The Officers of the Association shall be the active President, Secretary and Treasurer of the Maryland Soccer Foundation. The Officers of the Association shall be insured at the expense of the Association.

     President -         Brent Hanson 

     Treasurer -         John DiNardo     

     Secretary -         Dan Finn

(b) The Board of Directors, by resolution adopted by a majority of the Board members in office, may appoint an Executive Committee of not less than three members, to act for the Board, within the limits prescribed by the law, when the Board is not in session. The Executive Committee may also consider any matters referred to it by the Board or any officer and make recommendation thereof to the Board. One half of the total members of the Executive Committee shall constitute a quorum for the transaction of business.

(c) The Board may also appoint such other committees and designate their function as may be desirable.

President. The President shall be the Chief Executive Officer of the Association and responsible for the general management of the Association and the carrying out of its purposes and policies as determined by the Board and directed in the By‑Laws. To the extent possible, the President shall preside at all meetings of the Board of Directors and the general membership.

Treasurer. The Treasurer shall have general responsibility for and supervision of funds, accounts and investments of the Association and shall keep accurate records of all receipts and disbursements. The Treasurer shall receive all monies and pay all bills of the Association. The Treasurer shall provide a financial report at all Board of Directors meeting and general membership meetings. The Treasurer shall ensure all tax filings are completed on time.

Procure payments on all dishonored checks and outstanding registration fees and other monies owed to the Association by any member.  The Program Director will work with the Treasurer to resolve any issues.

The Treasurer requires 7 days notice to write checks or the request needs to be submitted prior to the weekend before the board meeting.

Secretary. The Secretary shall attend all meetings of the Board of Directors and all meetings of the general membership. The Secretary shall record attendance, all votes and the minutes of the proceedings, which shall be placed in the Association files maintained by the Secretary. The Secretary shall also perform the following: The Vice President shall act in place of the President whenever the President is absent, unable to act or incapacitated.

(a)  act in place of the President whenever the President is absent, unable to act or incapacitated;

                (b)   have present at each meeting a copy of the By‑Laws;

                (c) File, maintain and safeguard the Association By‑Laws, operating procedures, meeting minutes, financial reports, incorporation files, and insurance documents, verify insurance coverage and all other pertinent records. The Secretary shall provide Association Officers with reasonable access to all Association records and documents;

 

(d) distribute notice of meetings, minutes, and all other pertinent Association correspondence ordered by the Board of Directors;

(e) call meeting to order in the absence of the President;

(f) maintain order in all meetings of the Board of Directors and general membership.

Executive Board.  The Executive Board shall consist of the President, Treasurer and Secretary.

Program Director.  The Program Director shall ensure that good sportsmanship, fair play and safety are taught and promoted at all practices, games and competitions. The Program Director shall ensure that Association operating procedures are enforced at all games, practices and competitions.

The Program Director shall maintain up‑to‑date team rosters and schedules and provide the Association Secretary with copies of the same.

The Program Director shall be responsible for submitting to the Board of Directors for approval, a budget for all equipment, uniforms and administrative fees necessary for each season prior to commencement of registration of the upcoming season. Subsequent to budget approval, the Program Director shall be responsible for purchasing items outlined in the budget. The Program Director shall be held accountable and responsible for timely collection of all incidental expenses and ad hoc registration monies.  The Program Director or his/her designee shall be present at all registrations.

2.             Organization.  The management of the Association, including control of its finances and all activities, shall be vested in a Board of Directors, composed of President, Treasurer, Secretary, Program Director and Executive Director. The Board of Directors shall have all the powers and duties necessary for the administration of the Association. The power and duties of the Board of Directors shall include, but are not limited to, the following:

(a) promulgation and enforcement of rules and regulations for players, coaches, members and volunteers;

(b) establishment and collection of membership dues, assessments, player fees, sponsorships, contributions, etc;

(c) designation of officers and committees for the good working order of the Association; 

(d) termination of any member whose conduct is considered detrimental to the best interest of the Association; **Refer to Guidelines**

(e)      authorization of disbursement of funds necessary to conduct the activities of the Association, such as uniforms, sports equipment, administrative supplies, referee fees.  

Note: Board approval for unbudgeted expenses, can be obtained at a regularly scheduled board meeting, or by electronic means.

3.              Meetings.   Meetings of the Board of Directors may be held at such times and places as may be determined by them, or may be held at the call of the President.

The Association will conduct two (2) general meetings each year in July and January and will be considered part of the regular board meetings; other meetings may be held at the call of the majority of the Board of Directors. Notification of such meetings will be made to the general membership, via the semi‑annual newsletter, during registrations and by electronic means. A quorum for annual meetings of the Association will consist of a simple majority of the Board of Directors

The general order of business for all meetings shall consist of: call to order, review of minutes of previous meetings, approval of minutes of previous meetings, President’s report, Treasurer’s report, Secretary’s report, Director’s reports, recommendations from the Board of Directors, report of ad hoc or standing committees, old business, new business, next meeting date and location, adjournment.

All meetings and questions of parliamentary procedure shall be covered by these By‑Laws and where not covered by these By‑Laws shall be in accordance with "Robert’s Rules of Order".

4.              Exercise of Duties. Board members shall exercise their duties and powers in good faith and in the best interest of the Association and the community.

5.              Vacancies.  In the event of a vacancy in the office of any elected Officer or Board member of the Association, the Board of Directors may appoint a successor for the unexpired term.

 

Article VI 

Players

The Association, its members, Board of Directors, appointed officers, coaches and coach’s assistants do not discriminate on the basis of race, color, religion, national or ethnic origin, physical disability, athletic ability, sex or sexual orientation.

All participants in the Association shall abide by the rules and regulations of US Youth Soccer and the Maryland State Youth Soccer Association. Each participant will receive a copy of the registration form stating the responsibility of parent/guardian.

Soccer Association of Montgomery will register annually all participating players, coaches and teams with MSYSA and submit the appropriate registration fees.

 

Article VII 

Coaches 

Each Coach and Coach’s assistant shall complete an application form.  All coaches must submit to and pass background checks.

Coaches and Coach’s assistant shall practice good sportsmanship, fair play, safety and sound fundamentals at all practices, games and competitions.

Coaches and Coach’s Assistants shall abide by the rules and regulations set forth by the Board of Directors.

The Program Director and/or the Board of Directors reserves the right to terminate any coach whose conduct is considered detrimental to the best interest of the association.

 

Article VIII

Amendments

 These By‑Laws may be amended, altered or repeated in whole, or in part, in one of the following manners:

(a) by a majority vote of the Board of Directors members present at any duly constituted meeting of the Board of Directors;

(b) a majority vote of the members in good standing; and

(c) a majority vote of all of those members of the Association who shall vote by duly executed mail ballot received by the Association secretary within thirty (30) days following the mailing of blank mail ballots to all members, provided that notice that such matter will be considered shall have been included in the notice of any meeting at which such vote is taken, and provided further that, in the case of a mail ballot, the total number of members voting shall not be less that the number required to constitute a quorum at a meeting of the members of the Association.

Amendment to these By‑Laws shall not be retroactive.

 

Article IX

Board of Protest

A Board of Protest shall be appointed by the President at any time that a formal declaration of disapproval or objection is issued by a member of the Association.

A Board of Protest shall be ad hoc in nature and shall consist of at least three (3) Association members but not more than five (5) Association members.

No Director, Coach, or Coach’s assistant shall serve on the Board of Protest which is considered a complaint originating in subject program.

No Referee or Game Official shall serve on the Board of Protest considering a complaint originating in a game, which said Referee officiated.

The Program Director shall establish a resolution process and provide it to the Secretary.  The Board, if necessary, will hear final Appeals.

 

Article X 

Playing Rules 

Playing rules will be established for each soccer program.

 

Article XI 

Liability and Indemnification 

The Association shall indemnify every member if the Board of Directors and Association Officer against any and all expenses, including counsel fees, reasonably incurred by or imposed upon any Board member, or Association Officer in connection with any action, suit or other proceedings to which subject member if officer may be made a party by reason of being or having been a member or officer at the time such expenses occurred. The Board members or Association Officers shall not be liable to the current and past members of the Association for any mistake of judgment, negligence, or otherwise, except for their own individual misconduct or bad faith.

The Board members or Association Officers shall have no personal liability with respect to any contract or other commitment made by them in good faith on behalf of the Association, and the Association shall indemnify and forever hold such Board member or Association Officer free and harmless against any and all liability to others on account of such contract or commitment.

 

GUIDELINES

Any member in good standing with Soccer Association of Montgomery can raise the issue of removal of any official of Soccer Association of Montgomery.  An official is defined as a Coach or Assistant Coach.  Once the issue has been raised, the merits of the case will be discussed by the Board of Directors.  If merits are deemed worthy, based upon a majority vote of the Board of Directors, the case is then referred to the office of the association for review and decision in an Executive Session.

Soccer Association of Montgomery agrees to abide by all rules, policies and regulations of MSYSA, US Youth Soccer and US Soccer.

SAM will register all players, coaches and teams that participate in SAM SELECT with MSYSA and other US Soccer members at least annually and pay the appropriate registration fees to comply with US Soccer’s 100% affiliation rule.